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Stay Connected@your library
Technology & Computers for Senior Techies
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Issue 9
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Greetings!
Email is a great way to keep in touch, but it's
frustrating if you
can't remember the email address of a
friend or if you mistype an address. This is especially
true if you want to send the same email to a lot of
people. This issue of Stay
Connected covers features of the Yahoo!Address
Book that
help reduce frustration.
Clicking on blue words (called
hypertext) anywhere on the page
will take you to a Web site of interest to Senior
Techies.
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What Was That Address?
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Save Time with Yahoo!Address Book
The Yahoo!Address Book stores the
email addresses of your
"contacts"-those people you frequently email.
Adding contacts to the Address Book saves time and
eliminates the
frustration of
entering a mistyped address.
There are two simple ways to add an address to
your
Address Book. You can enter an address from an
email you
have received
from someone. In the From: box, click on Add to
Address Book
next to the sender's name.
(Illustration 1) This adds
the
address to the
Address Book. If you have added that person at a
previous
time, an icon of an address card with the message
View
Contact Information will be next to the sender's
name.
A second way to add contact information is to
click on
Addresses in the tabs across the top of the email
screen. From
there, click on Add Contact (either from the drop
down menu or
the button on the next page). (Illustration 2) Enter
the contact
information (as
much or as little as you wish, but at least the name
and email)
and then click Save or Save and Add Another. (Illustration 3)
This person is
now in your Address Book.
You can add contacts from emails you currently
have
stored in Yahoo! Mail using QuickBuilder. Open
Quickbuilder and
follow the setup instructions. QuickBuilder allows you
to
search your Yahoo!Mail messages for contacts and
add them to
your address book. Then you can use the checkboxes
to add
these contacts directly to your Yahoo!Address Book.
This is
especially useful if you have received many emails,
but have
not added the senders to your Address Book.
Once you have added someone to your address
book, it is
a quick click or two to enter her address in the To:
box.
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Get Organized!
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Using Folders, Categories, & Groups
Here are several other features of Yahoo!Mail
that help you
organize emails you receive and organize contacts
into groups
to make emailing easier.
Yahoo!Mail lets you create up to 200 folders to
organize
incoming and outgoing messages. Putting email
messages into
folders makes specific messages easier to find. Think
about
how you organize "paper" messages you receive; if
that works,
apply that same organization to email messages. For
example,
you may receive regular messages from a group you
belong to.
Set up a folder with the name of the organization and move
messages pertaining to that group into the folder. You
create
folders by
clicking
on the Move button in the Inbox and choosing New
Folder. A box pops up for you to name the folder,
which will appear in the folder list in the drop down
menu and the side bar.
Managing Your Mailbox describes how to create
new
folders, move
messages to folders, organize messages within
folders, and
delete folders.
Yahoo!Mail lets you organize your Address Book
contacts,
too. You can put each contact into various
Categories that describe the
contact. For example, you may have categories
called Golf Buddies or Scout Troop. Then if
you want to see who is in your Address Book by
category, you click on the Categories list on the
Address Book page.
To send the same email to a group of up to 100
addresses
from your Address Book, you create a List.
Open your
Address Book and click on Add List. Follow the steps
to create a
new list. Using the List feature makes communicating
with
groups a one click action. Open a new email
message, click on
To:, and choose the name of the List. You're ready
to go!
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Add Your "John Hancock"!
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Yahoo!Mail Signature
You may have received emails that have
a "Signature" at the bottom. This doesn't just mean
the sender signed his name to the messasge (always
a good practice). People often personalize their email
with
additional information using the Signature feature of
their email programs. You can do this, too, using the
Yahoo!Mail Signature feature.
A signature often includes contact information-
address & phone-and it may include a slogan or a
saying important to you. If you do add a favorite
quote, verse, or other information, keep that in mind
when you send your messages.
To create your Yahoo!Mail signature:
- Click the Mail Options link in the upper-right
part of the page across from the Mail tabs.
- On the Mail Options page, click the Signature link
in the middle column.
- Type your signature in the text box and click the
Save button.
You have two options when including your
Signature with your outgoing messages.
- To have your signature attached to every
message you send, check the box next to Add
signature to all outgoing messages below the
signature field.
- To include your signature with only those
messages you choose, check the Add Signature box
at the bottom of your Compose screen when you
compose a new email message.
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Just for Fun
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Mystery Links
Mystery Links are a fun way to explore the World
Wide Web.
Each of these links makes it easier to find useful or
interesting
information. Be
sure to click through on the hyperlinks in each of
these Web
sites. It is amazing what you can find on the Web.
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These links are provided for information only;
inclusion in the
newsletter is not a recommendation or endorsement.
Some
sites may contain advertising. These links were
current as of
April 2006.
The Institute of Museum and Library Services, a
Federal agency
that fosters innovation, leadership and a lifetime of
learning,
and State Library Services & School Technology, the
Minnesota
State Library Agency, support Senior Techies II
project at
SELCO/SELS under the provisions of the Library
Services and
Technology Act (LSTA).
Happy Mailing!
Ann Walker Smalley & Amy Larson
Southeastern Libraries Cooperating
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