Stay Connected@your library
Technology & Computers for Senior Techies
Issue 9
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Greetings!

Email is a great way to keep in touch, but it's frustrating if you can't remember the email address of a friend or if you mistype an address. This is especially true if you want to send the same email to a lot of people. This issue of Stay Connected covers features of the Yahoo!Address Book that help reduce frustration.

Clicking on blue words (called hypertext) anywhere on the page will take you to a Web site of interest to Senior Techies.

What Was That Address?
 
Save Time with Yahoo!Address Book

The Yahoo!Address Book stores the email addresses of your "contacts"-those people you frequently email. Adding contacts to the Address Book saves time and eliminates the frustration of entering a mistyped address.

There are two simple ways to add an address to your Address Book. You can enter an address from an email you have received from someone. In the From: box, click on Add to Address Book next to the sender's name. (Illustration 1) This adds the address to the Address Book. If you have added that person at a previous time, an icon of an address card with the message View Contact Information will be next to the sender's name.

A second way to add contact information is to click on Addresses in the tabs across the top of the email screen. From there, click on Add Contact (either from the drop down menu or the button on the next page). (Illustration 2) Enter the contact information (as much or as little as you wish, but at least the name and email) and then click Save or Save and Add Another. (Illustration 3) This person is now in your Address Book.

You can add contacts from emails you currently have stored in Yahoo! Mail using QuickBuilder. Open Quickbuilder and follow the setup instructions. QuickBuilder allows you to search your Yahoo!Mail messages for contacts and add them to your address book. Then you can use the checkboxes to add these contacts directly to your Yahoo!Address Book. This is especially useful if you have received many emails, but have not added the senders to your Address Book.

Once you have added someone to your address book, it is a quick click or two to enter her address in the To: box.


Get Organized!
 
Using Folders, Categories, & Groups
group

Here are several other features of Yahoo!Mail that help you organize emails you receive and organize contacts into groups to make emailing easier.

Yahoo!Mail lets you create up to 200 folders to organize incoming and outgoing messages. Putting email messages into folders makes specific messages easier to find. Think about how you organize "paper" messages you receive; if that works, apply that same organization to email messages. For example, you may receive regular messages from a group you belong to. Set up a folder with the name of the organization and move messages pertaining to that group into the folder.

You create folders by clicking on the Move button in the Inbox and choosing New Folder. A box pops up for you to name the folder, which will appear in the folder list in the drop down menu and the side bar. Managing Your Mailbox describes how to create new folders, move messages to folders, organize messages within folders, and delete folders.

Yahoo!Mail lets you organize your Address Book contacts, too. You can put each contact into various Categories that describe the contact. For example, you may have categories called Golf Buddies or Scout Troop. Then if you want to see who is in your Address Book by category, you click on the Categories list on the Address Book page.

To send the same email to a group of up to 100 addresses from your Address Book, you create a List. Open your Address Book and click on Add List. Follow the steps to create a new list. Using the List feature makes communicating with groups a one click action. Open a new email message, click on To:, and choose the name of the List. You're ready to go!


Add Your "John Hancock"!
 
Yahoo!Mail Signature
signature

You may have received emails that have a "Signature" at the bottom. This doesn't just mean the sender signed his name to the messasge (always a good practice). People often personalize their email with additional information using the Signature feature of their email programs. You can do this, too, using the Yahoo!Mail Signature feature.

A signature often includes contact information- address & phone-and it may include a slogan or a saying important to you. If you do add a favorite quote, verse, or other information, keep that in mind when you send your messages.

To create your Yahoo!Mail signature:

  • Click the Mail Options link in the upper-right part of the page across from the Mail tabs.
  • On the Mail Options page, click the Signature link in the middle column.
  • Type your signature in the text box and click the Save button.

You have two options when including your Signature with your outgoing messages.

  • To have your signature attached to every message you send, check the box next to Add signature to all outgoing messages below the signature field.
  • To include your signature with only those messages you choose, check the Add Signature box at the bottom of your Compose screen when you compose a new email message.


Just for Fun
 
Mystery Links

Mystery Links are a fun way to explore the World Wide Web. Each of these links makes it easier to find useful or interesting information. Be sure to click through on the hyperlinks in each of these Web sites. It is amazing what you can find on the Web.



These links are provided for information only; inclusion in the newsletter is not a recommendation or endorsement. Some sites may contain advertising. These links were current as of April 2006.

The Institute of Museum and Library Services, a Federal agency that fosters innovation, leadership and a lifetime of learning, and State Library Services & School Technology, the Minnesota State Library Agency, support Senior Techies II project at SELCO/SELS under the provisions of the Library Services and Technology Act (LSTA).

Happy Mailing!


Ann Walker Smalley & Amy Larson
Southeastern Libraries Cooperating